Job: Secretary

Categories Admin / Clerical
Salary up to SGD 3000

The overall objective of the Administrative Assistant is to organize and maintain the established internal structure of the Store Design department, while supporting all daily tasks. This position supports the Vice President and the Project Coordinator.

Responsibility:
File all photos and project folders
Coordinate & arrange travel reservations and agendas
File and maintain all conference call minutes
Maintain and monitor all office supplies through ordering from staples
Coordinate and monitor all meetings, events and appointments
Facilitate all general business and administration requests for store design department
Maintain & service all departmental office equipment and contracts through outside vendors and/or office services
Assist and/or prepare departmental presentations
Maintain and issue all forcasting databases and forward to respective vendors
Process all incoming/outgoing faxes,mail and deliveries, distributing them to staff and/or vendors
Review and process all departmental invoices & purchase orders for all vendors/suppliers
Answer phone calls and administer messages and/or requests
Maintain updated picture archive and upload photos to international marketing website
Maintain updated regional maps with all recent store openings and current projects
Maintain and organize departmental archives of samples, literature and software
Print out incoming photos and distribute

Requirement:
MS OFFICE, OUTLOOK, WORD, EXCEL, POWERPOINT
2 YEARS RELATED EXPERIENCE
Able to commit for 6 months
Able to start work immediately

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