Company Portal (Intune) Privacy Policy

1. Introduction:

Welcome to our privacy policy for devices enrolled in Microsoft Intune. The objective of this policy is to elucidate the type of data we collect from enrolled devices, how we use this data, and your rights associated with it.

• Data Collection:

From devices enrolled in Intune, the company can always see:

• Device owner
• Device name
• Device serial number
• Device model, such as Google Pixel
• Device manufacturer, such as Microsoft
• Operating system and version, such as iOS 12.0.1
• Device IMEI
• Phone number
• App inventory and app names, such as Microsoft Word
  • On personal devices, our organization can only see your managed app inventory, which includes work and school apps.
  • On corporate-owned devices, our organization can see all apps installed on the device.
  • On corporate-owned devices with a work profile, which is limited to Android devices, our organization can only see the apps installed in your work profile.

• What the Company Cannot See:

For clarity and to address concerns, the following are details the company does not have access to:

• Calling and web browsing history
• Email and text messages
• Contacts
• Calendar
• Passwords
• Pictures, including what’s in the photos app or camera roll
• Files
• Additionally, on corporate-owned Android devices with a work profile:
• Apps and data in your personal profile

• Data Usage:

The data we collect assists us in:

• Ensuring device security
• Distributing essential company apps and resources
• Maintaining adherence to our company’s device usage policies
• Generating necessary reports for device management and analytics

• Data Storage and Protection:

All device data collected via Intune is stored securely on Microsoft’s cloud servers, benefiting from state-of-the-art encryption and security measures. We take the utmost care to ensure that your data is safe from breaches or unauthorized access.

• Data Sharing:

The data we collect is primarily for internal administrative use. We might share this data with other Microsoft services for enhanced functionality or with third-party vendors when necessary for device management. Any data sharing aims to improve the device’s security and functionality, and we ensure that third parties maintain our data protection standards.

• User Rights:

As a user, you have the right to:

• Access the data we have collected from your device
• Correct any inaccuracies in this data
• Request deletion of your data
• For any of the above, please contact our support team (details provided below).

• Opt-Out and De-enrolment:

For Personal-owned devices, if you wish to opt-out of Intune or de-enrol your device, you can follow the de-enrolment procedures provided in our user guide. Please note that de-enrolling your device may lead to loss of access to specific company resources and apps.

• Updates to the Privacy Policy:

From time to time, we may update this policy to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify users through their enrolled devices or official communication channels.

1. Contact Information:

For questions or feedback about this privacy policy or our data handling practices, please contact:

it@primestaff.com.sg

1. Disclaimer:

In certain exceptional circumstances, such as legal investigations, there might be deviations from this standard practice. Users will be informed if and when such deviations become necessary.